At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 of them contribute to enabling excellent research and teaching through their expertise and work in administration and organisation. They know how they can work best. Flexible, remote and with as much freedom as they need to develop their potential. You know, too? We are looking for a/an

Organisationsassistent*in 

 39 Faculty of Computer Science 

Job vacancy starting: 02/03/2025  | Working hours: 20,00  | Classification CBA: §54 VwGr. IIIa 

Limited contract until: 01/31/2026

Job ID: 3503

If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.

Your personal sphere of influence: 

You will support the team of the Workflow Systems and Technology (WST) research group at the Faculty of Computer Science and carry out administrative tasks relating to personnel, budget and teaching independently.
The WST research group develops data-driven methods for the analysis of organizational processes with the aim of optimizing workflows in organizations. Its focus ranges from the manufacturing industry to the service sector and healthcare.

We are a young, international team that places great value on respectful interaction and an independent way of working.
The position is initially limited to one year, but we are aiming for a permanent employment relationship.

 Your future tasks: 

• You are the central contact person and take care of correspondence in English and German with all interfaces (internal team, university, project partners, students, etc.).
• You will be responsible for personnel administration and support the academic staff in all administrative matters.
• You will take care of general administrative tasks (budget management, organization of travel activities, coordination of meetings, taking minutes, teaching planning, etc.).
• You will administer externally funded projects (budget and personnel).
• You will create and manage entries in databases, e.g. the publications of the FG WST.
• You will supervise guest lecturers and cooperation partners.
• You will administer the advertisement/recruiting process and provide support in the recruitment of new employees through to onboarding.

This is part of your personality: 

• Professional experience in office management (preferably in a scientific/university context)
• General or vocational secondary or higher school (Matura) or commercial apprenticeship qualification and many years of office experience
• Very good IT user skills (MS Office, especially Excel)
• Very good knowledge of German and English
• High level of written and verbal communication skills
• High service and customer orientation
• Organizational skills, independence, ability to work in a team and flexibility
• Willingness to undergo further training
• Experience in handling administrative tasks for research projects is an advantage
• Experience with content management systems (e.g. Typo 3) & social media is an advantage
• Experience with SAP is an advantage

Your special working style: You like to work independently and in a structured manner, are service-oriented and enjoy finding solutions. You are a team player and have good social and communication skills.

What we offer: 

Work-life balance: You have flexible working hours and can also work remotely some of the time.

Inspiring working atmosphere: You are part of a dedicated team with a diverse university background.

Good public transport connections: Your new workplace is easily accessible by public transportation. Internal further training: We offer you the opportunity to improve your skills on an ongoing basis. Choose from an extensive range of free courses.

Internal further training: We offer you the opportunity to improve your skills on an ongoing basis. Choose from an extensive range of free courses.

Fair salary: The basic salary corresponds to the collective agreement for university employees according to § 54 VwGr. IIIa basic level: [€ 2.699,20] gross on a full-time basis (14 times a year). The actual salary will be determined on the basis of professional experience and qualifications. The gross salary covers all quantitative and qualitative services provided by the employee.

Benefits: The University of Vienna also offers you numerous benefits such as a company pension fund,
travel allowances, discounted IT (hardware and software), special rates for language courses at the University Language Center, advancement of women, diversity management and specific career advancement, inclusion, paternity month,
Flexible childcare, vacation care for children, preventive healthcare, vaccination campaigns and fitness offers (special rates for USI sports courses) as well as discounts for employees at various companies.

Equal opportunities for all: We welcome every additional/new personality to the team!

It’s that easy to apply:

• Curriculum vitae (incl. references),
• Letter of motivation,
• Final certificates
• and relevant certificates.

You apply via our job portal / Apply now button

If you have any content questions, please contact:

Johannes Hendrikus van der Aa  

han.van.der.aa@univie.ac.at

We look forward to new personalities in our team! 
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

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Application deadline: 01/26/2025 (MM-DD-YYYY)