At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 of them contribute to enabling excellent research and teaching through their expertise and work in administration and organisation. They know how they can work best. Flexible, remote and with as much freedom as they need to develop their potential. You know, too? We are looking for a/an

Organisational Assistant at the Department of Islamic-Theological Studies 

 30 Faculty of Catholic Theology 

Job vacancy starting:   | Working hours: 20,00  | Classification CBA: §54 VwGr. IIIa 

Limited contract until: 

Job ID: 3805

The Department of Islamic-Theological Studies is looking for an organisational assistant with very good IT skills in the field of Islam in Contemporary Society. We are a young team and offer a pleasant working atmosphere, diverse tasks and good opportunities for further training.

Your personal sphere of influence: 

Your future workplace will be at the Department of Islamic-Theological Studies in the Department of Islam in Contemporary Society. In addition to supporting Prof. Dr Zekirija Sejdini in personnel, budget and project matters, you will also be expected to support the Department in IT and computing matters.
The position comprises 20 hours per week and is initially limited to one year, with the possibility of extension.

 Your future tasks: 

• Planning and coordinating meetings, workshops and business trips
• Creation and preparation of minutes and data
• Support in the preparation of publications and events
• Administration of project budgets
• Maintaining the department's website and sending out newsletters
• IT and computer support for the Department, in particular in the maintenance of digital systems and technical support for events
• Central contact person for German and English correspondence with internal and external interfaces (team, university, project partners, students)
• Supervision of guest researchers and cooperation partners
• Maintenance of u:cris, management of keys and orders

This is part of your personality: 

• Completed school or work qualification, e.g. school-leaving certificate, vocational matriculation examination or comparable training
• Experience in university administration or profound knowledge of university structures and processes (of advantage)
• Very good knowledge of MS Office (especially Word, Excel, PowerPoint and Outlook)
• Very good knowledge of German
• Knowledge of Turkish, Persian or another Islamic-theological traditional language is an advantage
• Experience in working with content management systems (e.g. Typo3, WordPress) and social media platforms
• Experience with SAP and MailChimp (of advantage)
• Basic IT and computer skills, especially in the area of system administration and digital communication
• Organisational skills as well as a structured and independent way of working
• Strong communication skills and the ability to work in a team with internal and external partners
• Experience in event organisation and project budget management (of advantage)

What we offer: 

Work-life balance: Our employees enjoy flexible working hours and can also work remotely.

Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.

Fair salary: The basic salary of EUR 2,699,2 (full-time) increases if we can credit professional experience.

Equal opportunities for all: We welcome every additional/new personality to the team!

It’s that easy to apply:

• With your CV and letter of motivation
• Leaving certificate
• Via our job portal / apply button

If you have any content questions, please contact:

Zekirija Sejdini  

zekirija.sejdini@univie.ac.at

We look forward to new personalities in our team! 
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

University of  Vienna. Space for personalities. Since 1365.

Data protection

Application deadline: 04/24/2025 (MM-DD-YYYY)